bylaws
AMERICAN SOCIETY FOR ENGINEERING EDUCATION
MANUFACTURING DIVISION
BY-LAWS
June 1996
Article 1.0: Name
The name of this Division shall be the MANUFACTURING DIVISION of the AMERICAN SOCIETY for ENGINEERING EDUCATION.
Article 2.0: Purposes
2.1 The purposes of this Division shall be identical with those of the Society, as stated in Article 1 of the Constitution of ASEE. Within the context of said article, special emphasis shall be placed by the Division upon those activities and objectives as pertain to the field of manufacturing, and especially to education in manufacturing.
2.2 For the purposes of the activities and operations of the Division, the term “manufacturing” shall include processes, systems, infrastructure and the elements thereto, shall encompass production of all manner of hard and soft goods, and shall explicitly embrace manufacturing engineering technology, manufacturing engineering and all similarly named educational programs in undergraduate and graduate education.
Article 3.0: Membership
3.1 Full rights and responsibilities of membership in the Division shall be granted to those members of the Society who are listed in the Society records as having elected affiliation with the Manufacturing Division. Such listing shall be granted to any and all members of the Society who designate such affiliation on their Society membership application and/or renewal.
3.2 Voting rights and other membership privileges shall accrue to those Society members listed in the Society records as Division members at the time of any action requiring the exercise of voting rights or other membership privileges.
Article 4.0: Organization and Officers
4.1 The officers of the Division shall be: Chair, Chair Elect, Program Chair, Associate Program Chair, Secretary-Treasurer, Awards Chair, Membership Chair, and Newsletter Editor.
4.2 The Division shall be administered by an Executive Committee comprised of the officers, the Immediate Past Chair of the Division, and three directors-at-large.
4.3 The term of office of all officers shall be one (1) year, commencing at the close of the annual business meeting of the Division. The directors-at-large shall serve staggered terms of three (3) years, with one directorship filled by election each year.
4.4 The Executive Committee shall be empowered to conduct all business of the Division in the interim between annual business meetings, with the exceptions of regular elections of officers and directors, and of amendments to these Bylaws. The Executive Committee shall establish such activities as may be desirable for the promotion and fostering of the purposes of the Division.
Article 5.0: Election of Officers
5.1 Elections for all positions requiring such action shall take place during the annual business meeting of the Division. This meeting shall be convened for the purpose of elections and other business of the Division at the annual conference of the Society.
5.2 The Nominating Committee shall report the nominations for all positions to be elected at a meeting of the Executive Committee of the Division which shall be convened for this and other purposes at the annual conference of the Society. Additional candidates may be placed in nomination by any member and seconding member of the Executive Committee at that time. Such resultant slate of candidates shall be posted in a central location at the close of the Executive Committee meeting. Further nominations from the floor may be made by any member and seconding member of the Division at the annual business meeting.
5.3 Election shall be by simple majority of the members of the Division present and voting at the annual business meeting.
5.4 In the event that an officer of director vacates the position prior to completion of the elected term for any reason, the unexpired term shall be filled by appointment of the Executive Committee, excepting that:
5.4.1 In the event that the office of Division Chair shall become vacant, the Chair Elect shall automatically assume the duties of the Chair and fulfill the unexpired term.
5.4.2 In the event that the office of Immediate Past Chair shall become vacant, the office shall not be filled until the close of the following annual business meeting.
Article 6.0: Committees
6.1 The Nominating Committee shall be a standing committee of the Division and shall be comprised of the Immediate Past Chair, the two directors at large whose terms of office extend beyond the current year, and two other past chairs to be appointed by the Division Chair. The Immediate Past Chair shall serve as chair of the Committee.
6.2 The Program Committee shall be a standing committee of the Division and shall be comprised of the Division Annual Conference Program Chair, the Chair Elect, and the Associate Program Chair. The Chair Elect shall serve as chair of the Committee.
6.3 The Awards Committee shall be a standing committee of the Division and shall be comprised of the Division Awards Chair and two others to be appointed by the Division Chair. The Awards Chair shall serve as the chair of the Committee.
6.4 The Membership Committee shall be a standing committee of the Division and shall be comprised of the Division Membership Chair and two others to be appointed by the Division Chair. The Membership Chair shall serve as chair of the Committee.
6.5 The Newsletter/Publicity Committee shall be a standing committee of the Division and shall be comprised of the Division Newsletter Editor and two others to be appointed by the Division Chair. The Secretary-Treasurer is an ex-officio member of this committee. The Newsletter Editor shall serve as the chair of the Committee.
6.6 The Executive Committee shall establish such ad hoc committees of the Division as it deems necessary to carry out the purposes of the Division.
6.7 When the Executive Committee may, from time to time, determine that new standing committees are necessary to carry out the purposes of the Division, it shall propose such new standing committees in the form of amendments to these by-laws, which shall then be acted upon by the membership of the Division in the manner established herein.
Article 7.0: Duties of Officers
7.1 Duties of the Chair:
7.1.1 Assume responsibility for the functioning of the Division and oversee all division finances. Assure that official cash disbursement signatures are on file at ASEE Headquarters. Authorize all expenditures of Society funds under the control of the Division. Personally inform the ASEE Executive Director of any Division fund-raising activities.
7.1.2 Organize, establish procedures for and direct strategic long-range planning for the Division, including goals and objectives membership, program and member-communications. Prepare any request for operating budget allocation.
7.1.3 Organize and preside at all Division business meetings.
7.1.4 Assume responsibility for planning all Division Executive Committee meetings and chair all such meetings.
7.1.5 Appoint members for all standing committees authorized by the Division Bylaws and for special ad hoc committees authorized by the Division Executive Committee. The Chair is an ex-officio member of all Division committees.
7.1.6 Oversee the Division annual conference program with the Program Committee and the Executive Committee. The Chair carries the ultimate responsibility to assure that the duties of the Program Chair are fulfilled and that Society schedules for program development are met.
7.1.7 Extend a welcome by letter to all new Society members who have selected the Division, upon receipt of the periodic listing from ASEE Headquarters.
7.1.8 Keep ASEE Headquarters, particularly the Manager, Membership Department, informed of all Division activities.
7.1.9 Ensure that all Division officers fulfill the duties of the offices specified herein.
7.1.10 Represent the Division, its members and the manufacturing education community, at large, in all relationships with the Society and other units thereof.
7.2 Duties of the Chair Elect:
7.2.1 Assume the duties of the Chair in his/her absence.
7.2.2 Chair the Program Committee and assure that all preparations required are complete and communicated to ASEE Headquarters within the conference preparation calendar established by the Society.
7.2.3 In concert with the Division Chair, develop planning for Division business meetings, banquets, and events other than technical paper sessions and workshops. Provide all necessary program information to ASEE Headquarters, including proof-read written program content, logistics requirements, and all other pertinent matters.
7.2.4 During Society conferences at which the Division sponsors special program events, assure that workshop leaders and other invited participants are notified of their appearance schedule and logistics. Provide liaison with ASEE Headquarters for management of the Division special events program.
7.2.5 Fulfill such special duties as may be delegated by the Chair.
7.2.6 Perform other functions designated in the Division by-laws.
7.3 Duties of the Program Chair:
7.3.1 In concert with the Division Chair, Newsletter Editor and Executive Committee, determine topics for technical paper sessions, workshops and other professional development events in Society conferences which are of most interest to the Division membership.
7.3.2 Prepare calls for papers, recruit session moderators and paper peer reviewers, select workshop leaders, and determine other key participants in technical programs sponsored by the Division.
7.3.3 Receive abstracts and papers offered for review, coordinate examination by peer reviewers, collaborate with Program Committee in selection of papers, communicate with authors and otherwise direct the preparation of the content of technical programs sponsored by the Division.
7.3.4 Within the master schedule developed by the Society, establish the schedule of Division technical sessions.
7.3.5 Within conference preparation calendars established by the Society, provide all necessary program information to ASEE Headquarters -- including names and addresses of all selected speakers, moderators and other participants, proof-read written program content, logistics requirements, and other pertinent matters -- and, in general, act as the liaison between ASEE Headquarters and the Division in matters pertaining to the technical program.
7.3.6 During Society conferences at which the Division sponsors technical-paper program events, assure that speakers, moderators and other invited participants are notified of their appearance schedule and logistics. Provide liaison with ASEE Headquarters for management of the Division technical program.
7.3.7 Carry out the specific duties described in the Program Chair Guidelines which are published by the Society for each Annual Conference.
7.4 Duties of the Associate Program Chair:
7.4.1 Participate in activities of the Program Committee, especially those directed to the planning of the technical and professional sessions for the ASEE Annual Conference and any other professional events in which the Division participates.
7.4.2 Assist the Program Chair in the implementation of the peer review process for papers to be presented under Division sponsorship.
7.4.3 Fulfill other responsibilities in the preparation and management of Division technical programs as shall be determined by the Program Committee.
7.4.4 Assume the duties of the Program Chair should that person be unable, for any reason, to fulfill the responsibilities of the office as herein defined.
7.5 Duties of the Secretary/Treasurer:
7.5.1 Maintain an accurate and up-to-date roster of all Division members. At the minimum, this roster will contain all information held in the record of Division membership maintained by ASEE Headquarters.
7.5.2 Maintain full and accurate minutes of all official Division meetings and operating records of Division activities.
7.5.3 Assure that an accurate and up-to-date approved signature card and other documentation as may be required for disbursement of Division funds held by the Society are on file with the ASEE Business Manager.
7.5.4 Collect all income accruing to the Division, except for moneys allocated to the Division by the Society from general fund revenues. Provide for the deposit of such income in accounts authorized by the Society and the Division Chair.
7.5.5 Disburse all moneys expended by the Division, as authorized by the Division Chair.
7.5.6 Maintain auditable records of Division income from all sources, all disbursements, accounts receivable and payable, and balances in all Division accounts. Prepare and present financial operating reports and balance sheets to the Division membership at each annual business meeting and to the Society on such occasions as may be required. Provide financial reports to the Division Chair after each significant transaction during the year.
7.5.7 Serve as an ex-officio member of the Division Newsletter Committee, and advise the Newsletter Editor of cost and budgetary parameters which affect newsletter publication and other publicity.
7.5.8 Transfer all operating and financial records of the Division to the succeeding Secretary-Treasurer as soon as he/she takes office.
7.5.9 Other duties as may, from time to time, be determined by the Executive Committee or the Division Chair.
7.6 Duties of the Awards Chair:
7.6.1 In concert with the Awards Committee, develop proposals for honors which the Division might bestow and present these proposals to the Executive Committee for authorization. When and as new honors are adopted by the Division, implement the necessary procedures to seek qualified nominees, select honorees, and present the honors in the appropriate venue.
7.6.2 Maintain records of the honors bestowed by the Division and report the yearly honors list to the Division membership and to ASEE Headquarters.
7.6.3 In concert with the Awards Committee, select recipients for awards, proclamations and other honors as the Division may bestow. Design and prepare plaques, scrolls, proclamations and other tangible awards for the honors bestowed by the Division.
7.6.4 For Division honors where advance collaboration with the honoree is appropriate, notify the honoree of his/her selection, provide time, place and other necessary details of the presentation ceremony, obtain information about and/or from the honoree as may be relevant and necessary for such public announcements as may be appropriate, and collaborate with the Division Newsletter Editor and with ASEE Headquarters on matters of publicity and publication.
7.6.5 For Division honors which involve a formal selection process, provide notice of and criteria for nominations in the appropriate time schedule, receive all nominations, distribute nominations to the selectors, notify honorees as herein provided, notify nominators whose nominees were not selected.
7.6.6 In concert with the Division Chair, plan and preside at the presentation ceremony.
7.6.7 For Division honors which are financially sponsored, initiate invoicing of and provide public and personal acknowledgments for sponsors.
7.7 Duties of the Newsletter Editor:
7.7.1 Collect, collate and verify informational material for periodic newsletters and other publications for the Division membership.
7.7.2 In concert with the Newsletter and Publicity Committee, select material for each Division newsletter and other publication. Advise the Division Chair and ASEE Headquarters of requirements for mailing labels and newsletter mastheads. Prepare the layout for each Division publication and assure that it is printed and distributed.
7.7.3 In concert with the Executive Committee and the Newsletter and Publicity Committee, determine which publications, other than the newsletter, should be prepared and the schedule of their preparation and presentation.
7.7.4 Prepare and present a report on newsletter and other publications at each annual business meeting of the Division.
7.8 Duties of the Membership Chair:
7.8.1 Coordinate, prepare and distribute materials which solicit and/or promote membership in the Division.
7.8.2 Coordinate activities which solicit and promote active participation of the members in the affairs of the Division.
7.8.3 Prepare and present a report on membership and year-to-year changes at each annual business meeting of the Division.
Article 8.0: Meetings
8.1 The annual business meeting of the Division shall be convened concurrently with the Annual Conference of the Society. Other meetings for the purpose of transacting business requiring action by the membership of the Division may be convened by the Division Chair at the College Industry Education Conference or at other Society meetings of national scope, provided that thirty (30) days mailed notice is given to Division members.
8.2 The regular meetings of the Executive Committee shall be convened at the annual conference of the Society and at the Fall Planning and Leadership Conference (if it is held). Other meetings of the Executive Committee may be convened by or at the direction of the Division Chair at other times and places as may be deemed necessary, upon seven (7) days written or verbal notice to the members of the Committee.
8.3 Technical and professional sessions shall be sponsored by the Division at the Annual Conference of the Society. (unnecessary reference to Bylaws deleted) Additional technical and professional meetings and/or sessions shall be presented under Division aegis at other times and places as determined by the Executive Committee.
8.4 Those members of the Division present at business meetings shall constitute a quorum. Those members of the Executive Committee present at Committee meetings shall constitute a quorum.
8.5 Members of the Society and other interested persons shall be eligible to attend all meetings of the Division.
Article 9.0: Amendments
9.1 Amendments to these By-laws may be proposed by:
9.1.1 The general membership of the Division by written petition signed by not less than twelve (12) members and submitted to the Executive Committee at any of its meetings.
9.1.2 An ad hoc committee comprised of not less than three (3) members and appointed by the Division Chair for that purpose.
9.2 Amendments to these By-laws shall be adopted at an annual business meeting or a meeting convened for this purpose by the affirmative vote of two-thirds of the members voting.
Article 10.0: Exclusivity
10.1 In the event of any conflict between these By-laws and the provisions of the Constitution of the Society, said Constitution shall take precedence.